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JPS IMPROVEMENT OBJECTIVES
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The following information is a compilation of improvement objectives to fix the major problems for JPS. The objectives defined below will be incorporated into the eventual design of the to-be system for JPS. Remember this information is confidential and for your eyes-only. This is very sensitive material and cannot be viewed by any JPS employee or any Umbrella Corp. employee not involved in the JPS analysis.
I. In order to assist JPS' cash flow problem we would like to implement a Management Information System (MIS) geared towards Fred. This MIS would provide periodic reports about topics such as operation efficiency, effectiveness, and productivity. We hope this system will help Fred monitor, plan, and control the management processes at JPS to make better decisions. This way JPS won't be forced into a tight crunch with cash flows. Reports generated might consist of routine, scheduled reports, ad hoc reports, or exception reports.
II. Our objective is to create a database with all inventory computers and then apply the Economic Order Quantity (EOQ) model to this database system. With this model management will be able to determine the level of inventory acceptable and then the information system will be able to track inventory and when it falls below the reorder point, the inventory software will automatically generate a purchase order. In order to accomplish we plan on implementing a Materials Requirement Planning (MRP) software system. This will be an integrated system and will link functional departments like the office operations, the preservation lab, distribution/inventory, and promotion/corporate accounts at JPS. The new MRP II system will allow JPS to establish a just-in-time system that works with the reorder point to deliver products exactly when needed.
III. Using suggestions from Martha and Clifford we plan on creating an online order form for customers or corporations to quickly and easily order from the website and eliminate email requests. This should eliminate the down-time that the email would create while waiting for someone to receive the order. With this new online form the customer's request will proceed directly into the MRP system and automatically be placed in the system for processing.
IV. Another objective we have on the Umbrella Corp. JPS team is to work hand in hand with D.B. Wiederholt, Martha, and Willis to create a standardized pricing base for estimation to help the process of order taking and efficiency at JPS. This will hopefully eliminate any confusion customers have on how much orders will cost each time and clear up confusion with Mr. Wiederholt's "gut feeling" system of estimation. Regulating these prices should make for a faster compilation of a customer's estimates and a way to be positive that JPS is making money with each order.
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